1st April 2020
We are still sending out mail from our London and Sussex office. As much as we would like to work from home at this moment in time, unfortunately our business relies on mail, so impractical for us and it is essential we travel into work. All our offices are in lockdown, so no-one can enter them and staff are cleaning and disinfecting everyday and taking all necessary precautions to protect themselves.
In London, we have noticed that there have been a few days with no mail and the volumes are very low at the moment, so you may experience a slight delay in getting your mail. We are hoping that there is not a huge backlog in the postal depots waiting for all this to be over. At the moment, we are hoping that the current social restrictions are having an impact and a complete ban on all travel etc will not be required.
In Sussex, similar to London, the mail volumes are lower but we are getting the mail out on time and there doesn't seem to be the same delays as in London. Although, next week the local sorting office is closing by 9am (opening at 7am) and closing Weds, so, they are probably experiencing staffing issues etc. and dragging everyone on the front line to get the mail delivered. Its a tough job that they do, especially at the moment - that goes for all mail/postal delivery drivers!!!
London Office Update
18th March 2020
There may be a complete lockdown in London soon, which will close all non-essential offices and may involve the closing of transport networks in the Capital. This will ultimately mean that our London office will be closed, and staff unable to get into work.
We would expect this to last a few weeks, so i would like to suggest that in order to minimise the disruption to your business, you carry out the following to reduce the amount of mail.
- Suppliers/Customers mail - please can you ask all your suppliers to send any invoices to you via email, and to also not send any promotional/marketing material. Also, ask any customers to email you rather than send a letter.
- Banks - amend your bank statements to online/digital and cancel any paper copies sent. Bank cards - if you are expecting a bank card - as a short term measure - get this redirected to our other office - 49 Station Road, Polegate, East Sussex, BN26 6EA.
- HMRC - login to your online account - using your gateway ID and password and see if you can amend any communication to email (select any paperless options).Check with your accountant if they receive duplicate copies of all your correspondence. Regularly check into your online account for any messages.
- Companies House - offer an e-remninders service, rather than receiving a hard copy of reminders. You will need to log into your webfiling account using your company number and authentication code. Webfiling website.
Packages/Signed for Delieveries - London
At our London address, we don't allow the use of the address for packages, but very occasionally they do arrive, please make sure that if you order anything, that the correct address is used, if you need to use our address for a signed for package or small package, please use our Sussex address.
We don't expect our Sussex office to go into lockdown (yet!!) and we plan to keep the London office open as long as we can, but changes and decisions are being made at a faster pace, so will keep you up to date when we can.
If you have any questions please do livechat via our website, email or call us on 01323 484542.
18th March 2020
We are not expecting any lockdown to affect our Sussex office, the impact may be due to the Royal Mail or Post office service not being able to cope with mail volume if staff are off sick.
We have introduced daily cleaning and regular hand washing in our offices to keep our staff safe and healthy.
We have also introduced a no visitors policy, our doors will be locked and any collections will be made outside the office. This is so we can ensure our working environment is a clean and virus free as possible.
For our clients in Sussex, it may also be useful to follow the advice we have given to our London clients in order to reduce the amount of mail in the system and to minimise any disruption to your business.
During the next few months, we are all going to experience some challenges.
We are planning to continue to support your business and maintain our service levels for as long as we can. We are trying to balance this, with ensuring our staff's safety and health. We are currently working from our offices, but we are not allowing visitors inside to collect mail. It seems that every day there is more advice from Government and have plans in place.
But, as far as we know, based on the experience of other countries, we are probably heading towards a total lockdown and travel restrictions within the UK. Thankfully, this will be a short term measure, but will have long term implications.
If you are our client or are thinking of becoming our client, and have any questions please do contact us via our website, livechat or even give us a call!
We will update clients with any further info regarding our business plans that may impact on their business directly by email.
We will also update this page as regularly as we can.
17th March 2020